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Running a successful camp takes a lot of work. Between marketing, managing payments, collecting waivers, and ensuring check-in runs smoothly, it can quickly become overwhelming—especially if you’re using multiple tools that don’t talk to each other.
If your camp registration process feels inefficient, this blog will give you valuable tips to save time, reduce errors, and streamline your efforts—whether you’re using advanced software or managing it manually.
One of the biggest challenges with camp registration is juggling multiple systems. You might be using a form for sign-ups, a payment platform for collecting fees, and manual spreadsheets to track attendees.
Why it matters:
Tip: Look for ways to consolidate your registration, payment, waivers, and communication into fewer tools or processes. Even something as simple as linking all tasks into a checklist can help reduce oversight.
Chasing down payments manually is a common pain point. It often requires following up with attendees individually and reconciling finances by hand.
Why it matters:
Tip: Use tools that allow attendees to pay at the time of registration. If your platform doesn’t offer integrated payments, consider adding simple online payment options like Venmo or PayPal to reduce friction.
Collecting and organizing waivers can turn into a logistical nightmare, especially if you’re dealing with paper forms or scattered email attachments.
Why it matters:
Tip: Use digital waivers to ensure all participants complete their paperwork during registration. Even free tools like Google Forms or DocuSign can help you digitize the process and keep things organized.
Good communication is key to a successful camp, but sending updates, reminders, and last-minute changes manually can take up valuable time.
Why it matters:
Tip: Schedule automated emails for confirmation, reminders, and pre-camp instructions as soon as participants register. If automation isn’t available, create templates to copy-paste for faster outreach.
The first impression campers and parents have of your camp starts at check-in. If you’re flipping through paper lists or trying to match names with incomplete registrations, it can quickly create delays and frustration.
Why it matters:
Tip: Create a digital or printed list ahead of time with all registered participants and details like waivers, payments, and special notes. If possible, use a check-in tool that lets you mark attendees as present in real time.
Simplifying your camp registration process doesn’t have to be complicated. By consolidating tools, automating payments, and streamlining communication and check-in, you can save valuable time and ensure your camps run more smoothly.
At Signed Up Sports, we specialize in helping schools and coaches make their camp registration seamless. But even if you’re not ready for a dedicated solution, implementing these tips can make a big difference in your workflow.
If you’d like to learn more about how we can help streamline your camp registration, we’re here to chat.
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As a smaller university, we need to rely on our summer camps for a multitude of reasons. We want to be able to recruit possible future athletes to our campus, we want to 'coach-up' as many athletes as possible first-hand, and we need to have our summer camps help defer any costs to our budgets throughout the year. We need to get as many teams, and individuals, to our summer camps as possible, each year, in order to help fulfill all the reasons we have summer camps in the first place. It is vital that we have a system that is simple, yet efficient, to streamline the registration process. Using an outside company to help us with our needs gives our coaches more free time to focus on other camp needs.
Jared and his guys at Signed Up Sports were easy to work with. Just told them what days and location and they did the rest.
